Looking for a phone system for your small business?
Selecting the right Business Phone System (one that meets both your current and future financial and operational needs) is crucial.
In order to find the right system for your business, you will first need to do some planning and research (as you would when purchasing any other office equipment).
7 Simple Steps To Choosing Your Business Phone System:
1. Assess Your Staffing Needs:
Assess the current and potential call volume for your business based on employee count.
Look at your business plan…
How many staff members require a phone?
How many of them require desk phones and how many of them communicate mobily?
2. Consider Scalability:
Consider scalability when it comes to the future growth of your business.
Your phone system should be able to serve your current needs as well as any future growth.
3. Think About Your Locations:
Examine your company's geographic locations. Businesses with multiple locations or branches will need a solution quite different from those of businesses operating in single locations.
4. Assess Existing Infrastructure:
You may already have existing infrastructure… And if so, will the phone system you’re looking at work with your existing infrastructure? Or do you have older equipment that will need to be replaced or upgraded?
5. Consider The Features You Will Need:
Modern business phone systems offer a variety of features (some standard and some as optional add-ons).
Make a list of any
essential features that your business may need as well as any features that you do not see necessary - use this when comparing systems.
6. Think Support:
Choosing a business phone system involves choosing a
service provider who will provide the support you need to keep your system up and running while performing troubleshooting and providing maintenance when any issues arrive.
Be sure to examine your prospective providers offerings carefully. What do they include? And ultimately, opt for a provider with a clear track record of excellent customer support and service.
7. Consider The Type of Phone System:
When choosing a business phone system, the most important choice you will make is the
Type of Phone System you choose.. (landline, VoIP or virtual) and where you want your equipment hosted (on-premises or in the cloud).
Will you need a full phone system that includes physical desk phones? Or would your business better fit a virtual phone service that relies on mobile devices? These are all important aspects you will need to decide on before you can make the choice and equip your business with the right phone system.
Now that you have considered your business’ telecoms needs, you can…
- Allocate a reasonable budget for the phone system.
- Make a shortlist of your options.
- Research the track records of service providers
- Request for demos and stress test the shortlisted services before signing up.
- And finally, equip your business with the right phone system.
For more information or further assistance choosing a phone system for your organization,
Contact us at X Corp - We’re here to assist you with everything office automation.
Alternatively, try our
Quick Quote Tool to get your customized phone system quote.
