Choosing to buy and own a copy machine can be a financial burden for many small businesses. Supply costs and maintenance fees aside, coming up with the initial capital to purchase your copier can stretch your budget way beyond profitability.. 

This is why as many as 80% of companies are choosing to rent their copiers instead of buying them.

Renting multifunctional printers and copier systems is a cost effective way of meeting your printing needs without the need for large upfront investments. 

Before we have a look at the major benefits of renting your office copiers, let’s first see whether renting is the right choice for your office space... 

Office copier rentals are a good solution for:

• Small to medium sized businesses and office spaces looking for a print solution to handle day to day operations.
• Temporary offices, sales offices, engineering and construction projects.
• Learning institutions, governing bodies and charities. 
• Meeting short-term requirements for high quantity document productions.
• Special events that need to produce documents in bulk (like conventions, and trade shows).

Contact X Corp to begin your copier rental process and find an agreement that suits your operational needs as well as your budget.

7 Benefits of Renting Your Office Copier System:

1. Tax Efficiency 

A major benefit of renting your copiers is that they are fully tax deductible. Instead of VAT being capitalized for upfront, it’s paid monthly with each installment.

2. Cost Savings 

• Minimal Up-Front Costs:

 Choosing a rental agreement for your office copier system alleviates the risk and pressure of large upfront costs and allows you to keep your capital for other business expenses. This is particularly important for start-ups or companies that are unsure about their printing and copying requirements long-term.

Instead of making one large payment at the time of purchase, leasing a copier allows for a set schedule of much smaller payments, which allows you to better arrange your business’ financial resources. 

• Flexible Payment Plans:

 There are many different payment plans and options to choose from when renting copiers. You may even choose the length and terms of your lease arrangement to gain the most payment flexibility.

• Fixed Monthly Payments:

Rental agreements are structured and efficient, ensuring that each month a fixed value is budgeted and paid for by the business and no unplanned expenses are incurred.

• Supply Costs:

Rental agreements generally include the cost of supplies, further reducing both initial and monthly costs. Local suppliers that rent out their copiers provide ink toners and cartridges at much lower prices. Buying these supplies from retail stores can cost as much as five times more.

3. Hassle Free Maintenance

Leasing a printer takes the worry of maintenance and repairs out of your hands as most providers rent out their printers and copiers with maintenance plans. This means that the technical support or repairs needed in case of any system malfunctions will be taken care of by your dedicated service provider.

4. The Flexibility 

As rental agreements allow for early upgrades, easy budgeting and the addition of new technology as and when it develops. When leasing your copier system, you are able to scale your fleet according to the growth of your business 

And if you aren’t sure which type of copier would work best in your office, renting is a great way to try a model and see how it fits (this also allows you to see what features are necessary and which you would benefit from actually not paying for).

5. Life-Span Management

Printers and copiers, like any IT hardware, depreciate in value and become outdated over time. Renting a copier gives your business the ability to upgrade (to a newly released and more advanced model) at any point in your rental period. When the need for an upgrade arises, choosing a well implemented rental agreement will mean that you can upgrade and improve your print device without needing to lay down any significant new costs.

If your business only needs the system for a particular length of time or you get to the stage where you’re no longer in need of your copier, you can give it back without having to go through the process of finding a buyer. 

6. Training and Installation

As part of the rental agreement, your service provider will deliver, install  and train your workforce on how to use the equipment efficiently. This simple training will enable your employees to get the most of your copy machine’s functionality and without it, you’d be wasting valuable time trying to figure out the ins and outs of your copier.

7. No Responsibility of Ownership

Buying a printer system requires resources that most small businesses don't have. And this goes beyond the initial costs... Having to self-maintain your copier system comes with increased costs (from purchasing your own ink and toner to the cost of repairs). 

Costs aside, when it comes down to getting rid of outdated equipment, if you own it, the hassle falls on you. Either that or you sit with equipment that you aren’t using. 

Renting on the other hand, takes all of this responsibility out of your hands (as this will all be handled by your dedicated service provider).

Still not sure as to whether renting a copier system is the best option for your business? Check out our blog on Renting Vs Owning Copiers for more information on each option.

Click here to find out more about our Copier Rentals at X Corp, or try our Quick Wizard Tool to get your own customised copier quote. We supply copier systems to offices of all sizes across SA and we’re here to bring you the best experience in overall office automation.